Challenge:
A legacy property management organization was trying to modernize on a partially implemented ERP—but the Finance team was left behind. The result: subledger variances, two years of unreconciled cash, and a literal warehouse of paper records.
Without Finance embedded in the implementation, the team defaulted to Excel and manual workarounds, which hid issues instead of fixing them—and made expansion risky.
Solution:
ApexNoelle stepped in to stabilize the foundation first, then automate and scale. We systematically validated the organization’s multi-entity financial structure and tied out ledgers back to the original ERP go-live date.
Key actions included:
Board-ready reporting: Built custom reporting that translated operating performance into clear status and outcomes —without sacrificing accuracy
ERP clean-up + ledger validation: Rebuilt integrity across subledgers and the general ledger
Cash reconstruction: Recreated cash activity and posted hundreds of missing entries to fully reconcile balances
Institutional access modernization: Moved banking, investment, and debt reporting online to eliminate manual year-end calculations
A/P automation: Implemented a payables platform and synced it to the ERP to reduce cycle time, manual data entry and increased turnaround
Utility data capture: Used an AI-enabled workflow to extract and import invoice and usage data electronically
Result:
The finance function shifted from reactive and passive to real-time control and confidence—and the organization expanded without adding headcount.
- 80% reduction in A/P processing time, eliminating the need for an additional hire as three new buildings came online
- Debt variance reconciliations eliminated, accelerating audit/tax turnaround from ~150 days to ~60 days
- 90% reduction in paper storage, cutting printing, storage, and shredding costs while keeping support fully digital and remotely accessible
- Stronger A/R controls recovered $500K in federal funding that would have otherwise been forfeit
- Real-time DSCR visibility improved lender/investor confidence and supported six new developments
- The organization was able to secure a bond rating for future financing of new builds.
